13 August 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 13 August 2024
Venue: County Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCC Peter Ayling | Deputy Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| ACC Tracey Harman | Local Policing Directorate |
| ACC Andrew Pritchard | Serious Crime Directorate |
| ACC Simon Wilson | Crime Operations Directorate |
| ACO Richard Leicester | Director of HR and Learning & Development |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Jonathan Castle | Chief Finance Officer |
| PSE Sonya Gransden | Chief of Staff |
| PSE Emma Lewis | Staff Officer to the DCO |
| PSE Gary Beautridge (Item 4) | Head of Corporate Services |
| PSE Vita Steward (Item 4) | Information Security and Business Assurance Manager |
| PSE Alison Pavis (Minutes) | Executive Assistant |
Apologies
- ACC Nigel Brookes
- Insp Donna Cork
1. Approval of the record from Tuesday 30 July 2024
The record was approved.
2. Matters arising/action updates
Action 28/24 - discharged, to be progressed outside the meeting.
3. Three new initiatives and their impact to IT portfolio
ACO Medhurst provided an overview of the paper circulated requesting Chief Officer endorsement of the decision by the Digital Transformation Oversight Board to re-prioritise the TecSafe, Xchange, and RPA initiatives and the subsequent impact on delivery of other projects. The Chair thanked ACO Medhurst for her paper.
Decision:
Chief Officers endorsed the decision and approved the prioritisation of the three projects on the basis of operational priority.
New Action 29/24
ACO Medhurst and Mr. Castle to draft an IT investment proposal that focuses on resource capacity and the maximisation of robotics process automation. For briefing to the DCO, DCC and CC.
4. Annual Senior Information Risk Owner Report
DCO Drysdale and Ms. Steward provided an overview of the 2024 Security Assessment for Policing report. Chief Officers were requested to note the risks highlighted and approve the recommendations outlined in the report. The Chair thanked Ms. Steward for her report.
Decision:
Chief Officers agreed with the PDS assessment and approved the recommendations outlined in the report. Chief Officers requested that the IT investment proposal includes how the force can respond effectively to the risk of “denial of service” and cyber security.
5. Estates and Facilities Services strategic governance
Mr. Castle presented the report requesting Chief Officer approval to ensure statutory compliance.
Decisions:
Chief Officers noted the content and approved the report.
ACC Harman would liaise with Mr Castle and the Change Team to ensure that the DPR moves are being communicated and managed effectively to avoid estates and facilities issues.
New action: 30/24
Mr Castle and DCO Drysdale to brief the Chief outside of Chief Officer's Management Board with regards to health and safety risks from an Estates perspective.
6. 2025/2026 budget memo and timetable
Mr. Castle presented 2025/2026 budget report timetable requesting Chief Officer approval and to note key deadlines.
Decision:
Chief Officers approved the budget timetable as set out in the report circulated.
7. Any other business
7a. Clift meeting room upgrade
Mr. Castle requested Chief Officer approval to commence the redecoration and upgrade of the Clift Suite in September 2024.
Decision:
The Chair agreed to the refurbishment of the Clift Suite noting that there is an existing budget allocation for this, which will include controlled lighting and air conditioning.
Date of next meeting
Tuesday 27 August 2024.