13 February 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 13 February 2024
Venue: Clift Suite and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| A/ACC Shaun White (MT) | Rep:Local Policing Directorate |
| A/ACC Lucy Morris (MT) | Rep: Serious Crime Directorate |
| A/ACC Emma Banks | Rep: Crime Operations Directorate |
| T/ACC. Nigel Brookes | Central Operations Directorate |
| ACO Richard Leicester | Director of HR and Learning & Development |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Jonathan Castle | Chief Finance Officer |
| PSE Sonya Gransden | Chief of Staff |
| PSE Nicole Francis | Staff Officer to the DCO |
| PSE Steph Gill (Items 4 & 5) | ITS Service Delivery Manager |
| PSE Gary Beautridge (Item 6) | Head of Corporate Services |
| DCS Patrick Holmes (Item 7) | Head of Command and Control |
| PSE Nicola Endacott (Item 6) | Head of Intelligence and Data Analysis |
| PSE Alison Pavis (Minutes) | Executive Assistant |
Apologies
- DCC Peter Ayling
- ACC Tracey Harman
- ACC Andrew Pritchard
- ACC Simon Wilson
- DCI Garry Cook
1. Approval of the record from Tuesday 30 January 2024
The record was approved.
2. Matters arising/action updates:
There were no matters arising.
3. Force Risk Register quarterly update
DCO Drysdale provided an overview of the new risks and changes to the Risk Register since the last report.
Decisions:
Chief officers approved:
- the new risks for inclusion as outlined in the briefing report
- approved the score reduction for Risks URN: 1728 Digital disk security and URN: 2743 Vetting demand and capacity
- requested further consultation SCD and ITS in relation to mitigating the risk of URN: 1830
- approved the closure of risks URN: 2703; URN: 2653 and URN: 2450
New action 4/24
DCS Banks to update the Risk Register under URN: 2783 Impact of delays in the CJS – to include the risk of suspects on bail, awaiting trial dates.
New action 5/24
DCS Morris and ACC Pritchard to discuss with ACO Medhurst’s staff the risk reduction score for URN 1830 – re: delays in examination of digital devices affecting the quality of investigations.
4. Microsoft Enterprise agreement contract and server/cloud enrolment 2024/2027
PSE Gill requested chief officer approval to proceed with the renewal of the three-year contract with Microsoft as set out in the meeting papers.
Decision
Chief officers approved option 1 to renew the M365 E3 and SCE licences for the next three-year contract.
5. IT technical refresh 2024/2025 Stage C Business Case
PSE Gill requested chief officer approval to proceed with the annual IT technical refresh programme from 1 April 2024 to 31 March 2025.
Decisions:
Chief officers approved the cost expenditure.
Chief officers agreed to receive future summary updates by exception reporting only for years two and three of the contract, as opposed to the full business case each time.
The Chair requested that IT note operational criticality of IT services to front-line staff, ensuring that they are fully consulted as part of the pilot laptop vs current devices pilot.
6. Staff satisfaction survey
PSE Beautridge requested chief officer decision on the options outlined in the supporting paper to conduct the 2024/2025 staff survey.
Decisions:
Chief officers approved option two. Agreement for CCCU to conduct an independent staff survey outlined in the supporting paper.
Corporate Services to consult with Corporate Communications on the proposed questions and Spotlight release prior to publication.
The Chair agreed the proposal to extend the CCCU contract for a period of six years.
7. FCIR police officer postings
DCS Holmes provided an update on the benefits of posting 35 officers into the Force Control and Incident Room, for chief officers to note.
The Chair formally acknowledged the significant performance improvement under the leadership of DCS Holmes, D/Supt. Ames and C/Insp. Lowndes and improvements to staff morale and asked DCS Holmes to pass on his appreciation.
Decisions
Chief officers agreed that 35 officers will be seconded, on a rolling 18-month basis, into the FCIR due to the benefit of experience of the mixed economy.
It was agreed that consultation with chief officers and senior managers re: officer secondments would continue prior to posting confirmation and Corporate Communications will be consulted on proposed staff messages.
T/ACC Brookes and DCS Holmes to ensure that sufficient staffing is rostered to maintain performance during periods of high demand.
8. Any other business
8a. ICCS/FCIR move update
ACO Medhurst and T/ACC Brookes provided an update on progress for the Force Control & Incident Room Centre’s relocation to the Tactical Operations on 19 February 2024. The final decision to relocate will be taken on Thursday 15 February with communications arranged.
The Chair asked that all chief officers consider finding some time in their diaries to visit the new FCIR when possible.
8b. CPS charging arrangements
DCS Banks provided a verbal update for chief officers on the digital charging go live agreed date of 19 February 2024, communications and ongoing support will be provided to staff. No actions or decisions.
Date of next meeting
Tuesday 27 February 2024.