16 July 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 16 July 2024
Venue: Clift Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| ACC Tracey Harman | Local Policing Directorate |
| ACC Andrew Pritchard | Serious Crime Directorate |
| DCS Samantha Price | Rep: Crime Operations Directorate |
| DCS Patrick Holmes | Rep: Central Operations Directorate |
| PSE Rebecca Humphreys | Rep: HR and Learning & Development |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Jonathan Castle | Chief Finance Officer |
| PSE Alex Allen (Item 3) | Head of IT Solution Delivery |
| DCS Jon Armory | Head of Professional Standards |
| PSE Louisa Neiles (Item 8) | Head of Force Inspectorate |
| PSE Sonya Gransden | Chief of Staff |
| PSE Emma Lewis | Staff Officer to the DCO |
| A/Insp Sarah Tulk | LPT, Canterbury (Develop You) |
| PSE Mandy Hammond (Minutes) | Executive Assistant |
Apologies
- DCC Peter Ayling
- ACC Simon Wilson
- ACO Richard Leicester
- PSE Alison Pavis
1. Approval of the record from Tuesday 2 July 2024
The record was approved.
2. Matters arising/action updates
All actions were due back at a future date.
3. SAP case for change and analysis proposal
PSE Allen gave an overview of the paper that was circulated prior to the meeting.
Decisions on the following were sought:
- agreement on the approach (option 2) to fully investigate and understand the options available in relation to replacing the current SAP ERP provision for the force. This approach is in line with the recommended option within the paper.
- agree to a funding bid being submitted as part of budget setting for 25/26 in line with option 2.
Decision:
Option 2 was agreed in principle, subject to joint agreement in Essex Police and final costings to be signed off by the Kent and Essex DCCs.
4. Chief officer all out day SCD feedback
ACC Pritchard gave an overview of the feedback that was circulated prior to the meeting and advised that this had been very positive.
5. Standing item: Central Vetting quarterly update
DCS Armory gave an overview of the papers that had been circulated prior to the meeting.
ACO Medhurst raised vetting for contractors which currently goes through Warwickshire. We do pay for this and there is currently a backlog. CC Smith suggested it may be more efficient to bring it back in-house.
Action 26/24
DCC Ayling/DCS Armory to review the contractor vetting to see if there is a more efficient way, rather than going through Warwickshire.
Decision:
CC Smith advised that this no longer needs to be a quarterly update at this meeting. DCC Ayling to bring it back if required.
6. Digital processing notices
ACC Pritchard gave an overview of the paper that had been circulated prior to the meeting. No decision sought this was just for noting.
7. Estates investment business cases
7a. Clift meeting room upgrade
PSE LeFevre circulated the papers prior to the meeting. PSE Castle advised that all had been through budget setting and the decision was sought to progress the works.
Decision:
It was agreed that all business cases could progress.
8. Any other business
ACO Medhurst advised that sign off had been received to go ahead with the Athena upgrade at 15:00 today.
Date of next meeting
Tuesday 30 July 2024.