18 June 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 18 June 2024
Venue: County Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCC Peter Ayling | Deputy Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| ACC Tracey Harman | Local Policing Directorate |
| ACC Simon Wilson | Crime Operations Directorate |
| T/ACC Nigel Brookes | Central Operations Directorate |
| A/ACC Rob Kirby (MT) | Rep: Serious Crime Directorate |
| ACO Richard Leicester | Director of HR and Learning & Development |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Philip Wilson | Chief Accountant, Corporate Finance |
| PSE Sonya Gransden | Chief of Staff |
| Insp. Donna Cork | Staff Officer to the DCC |
| PSE Nicole Francis (MT) | Staff Officer to the DCO |
| PSE Emma Lewis (Observer) | Victim and Witness Care Manager |
| Insp. Julia Bassindale (Observer) | Medway Local Policing Team |
| C/Supt. Tracey Quiller (Items 2a and 9) | Head of Learning and Development |
| C/Supt. Amanda Tillotson (Item 4) | Planning Lead, CT Border Policing |
| PSE Kirstin Taylor (Item 3) (MT) | HR Delivery Manager |
| PSE Gary Beautridge (Item 5) | Head of Corporate Services |
| PSE Nicola Endacott (Item 5) | Head of Intelligence and Data Analysis |
| PSE Rebecca Humphreys (Item 2c) (MT) | Head of Operational HR |
| PSE Alison Pavis (Minutes) | Executive Assistant |
Apologies
- ACC Andrew Pritchard
- PSE Jonathan Castle
1. Approval of the record from Tuesday 9 April 2024
The record was approved.
2. Matters arising/action updates
2a. Action 53/23 - PCER curriculum update
C/Supt. Quiller presented the report to Chief Officers to note to discharge this action. The Chair thanked C/Supt. Quiller for her comprehensive update, acknowledging the efforts of the Learning and Development Team to deliver the curriculum and reduce the amount of the protected learning time abstraction. No decisions or actions.
2b. Action 20/24 - Attendance management governance
DCO Drysdale provided a verbal update on his review, concluding that the system is working effectively. As a result of the review, he had discussed a proposal with ACO Leicester to reduce some of the meeting structure with a proposal to remove the Absence Oversight Board and to trial an agenda item at Force Performance Committee. Action discharged.
New action 24/24
ACO Leicester to provide the proposed new Attendance Management Governance Structure to CC Smith for further discussion outside of the meeting.
3. Annual review of on call standby allowance for PSEs
ACO Leicester and PSE Taylor provided an overview of the briefing paper circulated. Chief Officers were asked to consider applying the 7% staff pay award for 2023/2024 to the on-call rate; to back date payments from 1 September 2023 and that any future pay awards should be automatically applied to the staff on call rate or the process for its review and authorisation.
Decisions:
Chief Officers did not approve Unison’s three recommendations outlined in Appendix A.
Chief Officers approved an increase to the police staff on call stand by allowance for critical roles only to £27 per session. This is to be implemented from 1 September 2024 to 31 March 2025.
Chief Officers agreed an annual review of all discretionary allowances which will include the on-call stand by allowance for police staff critical roles.
4. Standing item: Diversity and inclusion update
C/Supt. Tillotson presented the quarterly update outlining the changes to the D&I model implemented on 6 June 2024. The Chair thanked C/Supt. Tillotson for her comprehensive update and asked her to pass on his appreciation to the staff involved.
Decisions:
The Chair asked C/Supt. Tillotson to liaise with Mr. Burton regarding the sharing of the Police Race Action Plan with the local authority.
The Chair requested that the next report is separated into two distinct elements - internal inclusion (HR) including the positive action programme; and external inclusion (Strategic Prevention) including hate crime.
5. Data transformation
ACC Wilson introduced the update for Chief Officers to note progress on the Kent/Essex development and investment of an in-house IT capability and capacity, providing both forces with enhanced control of data. PSE Beautridge and PSE Endacott provided an overview of progress to date for Chief Officers to note. The Chair thanked them for their comprehensive update and noted that the project remains on time and within budget.
New action 25/24:
ACC Wilson to liaise with PSE Gransden/PSE Stevens to schedule a data transformation demonstration to senior leaders at a future engagement event.
6. Finance 2024/2025 update period 2
PSE Wilson presented the April to May 2024 budget report update for Chief Officers to note. The Chair thanked Mr. Wilson for his update on the comprehensive report.
Decisions:
T/ACC Brookes to keep DCC Ayling updated on the risk of the Kent Resilience Forum not receiving a government funding grant to cover Op. Brock costs as a result of the introduction of the Ports European Entry/Exit System from 6 October 2024.
ACC Harman to keep DCC Ayling updated on progress to achieve the revenue savings target for the rank reduction workstream (Divisional Policing Review Strand 3).
7. Standing item: Force Risk Register quarterly update
DCO Drysdale presented the quarterly update covering the period March to June 2024 to Chief Officers for approval. He also provided an update on new risks notified in the last week.
Decisions:
T/DCS Kirby to discuss with ACC Pritchard and DCC Ayling a reduction in the score for URN 1830 (examination of digital devices) outside of the meeting.
Chief Officers:
- approved the new risk URN: 2789.
- noted the increase in risk score for URN: 2740 and URN: 1830.
- noted the reduction in risk score for URN: 1242 and URN: 2581.
- approved the closure of risks URN: 1646, URN: 2523, URN: 2606 and URN: 2496.
- noted the two risks outside the scope of the paper URN: 2753 and URN: 2743.
8. Any other business
There were no items declared.
Date of next meeting
Tuesday 2 July 2024.