24 September 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 24 September 2024
Venue: County Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| DCO Ian Drysdale (Chair) | Deputy Chief Officer |
| ACC Nigel Brookes | Central Operations Directorate |
| ACC Tracey Harman (Teams) | Local Policing Directorate |
| ACO Richard Leicester | Director of HR and Learning & Development |
| ACO Gavin McKinnon (Teams) | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| ACC Andrew Pritchard | Serious Crime Directorate |
| ACC Simon Wilson | Crime Directorate |
| PSE Fiona Brown (Teams) | Chief Information Officer |
| PSE Philip Wilson | Chief Accountant |
| PSE Emma Lewis | Staff Officer to the DCO |
| PS Russell Balment | North Division LPT (by invitation) |
| PSE Catherine Hughes (Minutes) | Executive Assistant |
Apologies
- CC Tim Smith
- DCC Peter Ayling
- PSE Jonathan Castle
- PSE Sonya Gransden
- Inspector Donna Cork
1. Approval of the record from Tuesday 27 August 2024
The Record of 27 August 2024 was approved, and it was noted the meeting of 10 September 2024 was held in closed session and therefore no record was made.
2. Matters arising/action updates
Action 29/24 - IT investment proposal was presented at item 2a and further requirements captured under a new action. CLOSED
Action 30/24 - H&S risks. CLOSED
Action 31/24 - Inspectorate timetable. CLOSED
2a. Cyber security and technology demand/innovation proposal
In response to action 29/24, PSE Fiona Brown presented on Cyber Security and Technology Demand/Innovation Proposal and highlighted key requests for Chief Officers’ consideration only, no decision is sought at this time. The three key areas of risk identified include dedicated cyber security resources, resourcing to adequately respond to new technology and resourcing constraints in general creating tension between the run and deliver responsibilities.
Chief Officers discussed the insights and issues raised and debated the suggested recommendations. The benefit of employing design architects as opposed to engaging more expensive consultants was acknowledged. The importance of cyber security resilience and of achieving at least the expected minimum standards in this area was also acknowledged. There was agreement that a fundamental review of the IT provisions and a strategy that embraces innovation and opportunity is required.
New action 33/24
ACO Medhurst to work with PSE Fiona Brown and PSE Jonathan Castle to redraft and re-present the IT investment proposal incorporating:
- a finance plan following a review of figures with Finance
- explore invest to save opportunities with Finance
- consider a fundamental change in approach as an alternative to the current provision
3. Standing item: Risk register
DCO Ian Drysdale presented the quarterly Risk Register update noting one closed risk, one reduction in risk score and six new risks. Chief Officers provided a brief update on their newly assigned risks:
- URN 2801 EU Entry Exit – ACC Brookes noted this risk scores highly mainly due to the potential financial exposure. Over recent days this risk has been substantially reducing and once HO funding provisions are formalised the risk score should reduce.
- URN 2798 Estates and Facilities Resourcing – ACO Medhurst notes this replaces the SSD risk and work is well underway to address this risk.
- URN 2799 Current System Stability (Business Object System) – ACO Medhurst is reviewing whether this should be a strategic risk or departmental.
- URN 2808 Staff Resourcing ANPR – ACC Pritchard.
- URN 2800 Op Early Dawn breaching responsibilities under s46 PACE – ACC Simon Wilson noted Op early Dawn has been stood down and the risk can be closed.
Decision:
URN 2800 approved for closure. (PSE Emma Lewis to advise PSE Laura Gribbins.) - URN 2797 PND direct entry of modern slavery and human trafficking – ACC Andy Pritchard is reviewing whether this should be a strategic risk or departmental.
4. Finance update 2024/2025: Period five
PSE Phil Wilson presented the P5 Financial Report for April to August 2024 which had been shared in advance noting key highlights.
DCO Drysdale summarised there are many uncertainties at present, but we should have clarity early next year on the precept and grant and the pay rise review by April 2025. The budget will be discussed further at the Chief Officer Away Day in October with input sought on alternative savings suggestions.
ACO Richard Leicester provided feedback on how useful he found the department budget review meeting in advance of finalising budgets.
5. Any other business
There were no items declared and the meeting closed at 14:39.
Date of next meeting
Tuesday 8 October 2024.