29 August 2023
​Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 29 August 2023
Venue: Clift Suite and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCC Peter Ayling | Deputy Chief Constable |
| A/DCO Richard Leicester |
Acting Deputy Chief Officer and Director of HR and Learning & Development |
| A/ACC Simon Thompson | Rep: Local Policing Directorate |
| A/ACC Lucy Morris (MT) | Rep: Serious Crime Directorate |
| A/ACC Samantha Price | Rep: Crime Operations Directorate |
| T/ACC. Nigel Brookes | Central Operations Directorate |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Jonathan Castle | Chief Finance Officer |
| PSE Sonya Gransden | Chief of Staff |
| DCI Garry Cook | Staff Officer to the DCC |
| PSE Nicole Francis | Staff Officer to the DCO |
| Dr. Martin O’Neill (Item 3) | Canterbury Christchurch University |
| D/Supt. Ivan Beasley (Item 3) | D/Superintendent CHIS |
| Inspector Rebecca Wooder (Item 3) | Serious Crime Directorate |
| PC Kristine Grzibovska (Item 3) | VIT East Division |
| T/CS Simon Alland (Item 4) | Head of Tactical Operations |
| PSE Fiona Brown (Items 6 and 7) (MT) | Head of IT Portfolio and Business Engagement |
| C/Superintendent Amanda Tillotson (Item 8) | Head of Diversity and Inclusion |
| Mr. Dave Brewster (Item 8) | College of Policing |
| PSE Alison Pavis (Minutes) | Senior Executive Assistant |
Apologies
- DCO Ian Drysdale
- ACC Andy Pritchard
- ACC Tracey Harman
- ACC Simon Wilson
1. Approval of the record from Tuesday 15 August 2023
The record was approved.
2. Matters arising/action updates:
Action 40/23 - discharged
Action 42/23 - discharged
3. CHIS and Canterbury University Project CHISVal
D/Superintendent Beasley and Dr. O’Neill (Canterbury Christchurch University) provided a briefing on a collaborative policing research project to review the value of a CHIS to chief officers for information.
Decision:
Chief officers supported the funded research project and advised that the focus should be on understanding the effectiveness and management of risk and CHIS intelligence value. Chief officers agreed to consider how the research analysis could be utilised to improve decision making processes, performance, and longer-term focus on level 2 intelligence.
New action 44/23
Superintendent Beasley to consult with the force OPSY for final approval regarding the management of data security integrity used in the research project to minimise the risk of GDPR data breaches.
4. AXON Taser X2 CED useful life
T/ACC Alland presented the report to chief officers to note the NPCC assessment of risk is ‘low’ to retain CED’s in the operational environment until they are seven years old. He confirmed that all devices are subject to regular monitoring and a maintenance programme with damaged/defective CED’s withdrawn from service.
Decision:
Chief officers approved option two.
New action 45/23:
T/CS Alland to review the number of CED devices required to meet operational need and agree the number of devices requiring replacement in the next financial year in consultation with the chief finance officer to confirm the budget cost spend for 2024/2025 to the Chief Constable.
5. Finance update period four (2023/2024)
PSE Castle presented the finance update to chief officers to note for information.
No actions or decisions.
6. Mobile First licensing
PSE Brown presented the briefing report, following discussion at the Digital Solutions Board. Chief officers were asked to agree the number of licences to be purchased for the new procurement three-year contract from 1 January 2024.
Decision:
Chief officers approved the purchase of 3,400 new licences for the next three years, with the caveat that further analysis is undertaken of current device allocation and reported back to chief officers prior to any decisions being made for licence removal, with a view to minimising operational and supervisory impact.
7. ESN and resource funding 2024/2025
PSE Brown presented the briefing report requesting chief officer decision on whether to fund a local resource for 2024/2025 and a decision to continue to provide funding to the regional ESN project team.
Decision:
Chief officers agreed to withdraw £50,000 funding for the local resource for 2024/2025.
The Chair wished to consult with the 7 Force Chief Constables to understand the impact to withdraw funding for the regional ESN project team before a final decision is agreed.
New action 46/23
CC Smith to discuss with CC Harrington his view on withdrawal of funding from the regional ESN project team and the view of the five other Eastern forces before a final decision is made.
8. Action 40/23 Hampshire App - Assaults on emergency workers demonstration
Mr. Brewster (College of Policing) provided a demonstration of the Op. Hampshire application to capture workforce assault data and allow analysis of results for chief officers information. It is proposed that the application will be tabled at the Data Transformation Oversight Board on 5 September for approval.
The Chair thanked C/Superintendent Tillotson and Mr. Brewster for the presentation and the years of research to get to this position. Chief officers noted the potential benefits of streamlining and reducing duplication of recording assault data.
9. Any other business
9a. Review of internal audit calendar update
Chief officers reviewed the programme of audit update provided by Mr. Castle.
New action 47/23
T/ACC Brookes to contact Mr. Castle to advise whether an armoury audit is scheduled to fill the vacant slot for w/c 13 September following the postponement of the Workforce Planning Audit.
Decisions
It was agreed the vetting audit would be rescheduled to a new date to be agreed with DCC Ayling to the latter end of 2023.
It was agreed that the future focus and number of internal audits would be reviewed prior to commencement of the 2024 audit programme calendar.
Date of next meeting
Tuesday 12 September 2023.