7 May 2024
​Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 7 May 2024
Venue: County Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCC Peter Ayling | Deputy Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| A/ACC Shaun White | Rep: Local Policing Directorate |
| ACC Andrew Pritchard | Serious Crime Directorate |
| ACC Simon Wilson | Crime Operations Directorate |
| A/ACC Simon Alland | Rep: Central Operations Directorate |
| A/ACO Rebecca Humphreys |
Head of HR Operations and Rep: HR and Learning & Development |
| ACO Gavin McKinnon | Director of Corporate Communications |
| ACO Claire Medhurst | Director of Support Services Directorate |
| PSE Jonathan Castle | Chief Finance Officer |
| PSE Sonya Gransden | Chief of Staff |
| Insp. Donna Cork | Staff Officer to the DCC |
| PSE Nicole Francis | Staff Officer to the DCO |
| PSE Kirsty Winter (Item 2a) (MT) | DAMS Project Owner |
| PSE Fiona Brown (Item 2b) (MT) | Chief Information Officer, IT |
| PSE Steph Gill (Item 4) (MT) | ITS Service Delivery Manager |
| PSE Alison Pavis (Minutes) | Executive Assistant |
Apologies
- ACO Richard Leicester
- ACC Tracey Harman
- T/ACC Nigel Brookes
1. Approval of the record from Tuesday 23 April 2024
The record was approved.
2. Matters arising/action updates
2a. Action 54/23 - Digital Asset Management system month update
PSE Winter provided a six-month overview of progress for Chief Officers information.
Chief Officers asked for the following areas to be reviewed:
- witness/suspect interviews – to ascertain if it is possible to track when officers access DAMS RVR footage during interviews, in order to understand frequency of use, particularly in DA investigations
- PSE Winter to coordinate messaging to the Desktop Investigation Team, providing guidance on DAMS uploading of evidence with retailers on a bespoke basis
- PSE Winter to review different formats of CCTV footage, not uploaded via DAMS, but still used as evidence in Court proceedings and consider how DAMS can be made the default option
The Chair acknowledged the significant innovative progress made to date, and thanked PSE Winter for her update.
Decisions:
It was agreed that a further DAMS update will be presented to Chief Officers in six months by Kirsty Winter.
The Chair requested that the Public Dashcam Portal proposal is paused, due to the disbenefits of supporting the additional generated demand.
It was agreed that PSE Winter would liaise with C/Supt. White, in his Strategic Partnerships role, with regards to the use of DAMS connectivity for council CCTV systems.
2b. Action 8/24 - Force system use review (DFU) findings
PSE Brown provided an update on the initial findings of the audit of force systems to identify those currently unsupported by ISD, identifying a total 39 systems.
Decisions::
Chief Officers noted the findings of the audit and await conclusion of the work.
It was agreed that a further update will be presented to Chief Officers in October 2024 following conclusion of the review.
- Action 16/24 – discharged
- Action 17/24 – discharged
- Action 18/24 – discharged
- Action 19/24 – discharged
3. Standing item: attendance management six-month update
A/ACO Humphreys provided an overview of the paper circulated to Chief Officers to note. The Chair thanked A/ACO Humphreys for her briefing.
Decision
The Chair requested the next report includes comparison data with other forces.
New action 20/24
DCO Drysdale to review Attendance Management Oversight Board governance and whether the force needs an Absence Monitoring Group to manage long term absence cases for decision making.
4. Airwave Radio Replacement 2024/2025 Stage C Business Case
PSE Gill requested Chief Officer approval to proceed with the purchase of replacement Airwave Handheld and Vehicle radios in Kent at a cost of £2,588,300.
Decision:
Chief Officers gave approval to proceed with the purchase of replacement Airwave Handheld and Vehicle radios as outlined in the supporting paper.
5. Force Open Day update 2024
A/ACC Alland provided a briefing report circulated for Chief Officers to note. The Chair thanked A/ACC Alland for the update and requested that Chief Officers liaise with A/ACC Alland if they have any concerns or identify any missed opportunities.
Decisions
The Chair agreed to consider a Spotlight communication to staff, with inclusion of how the Open Days weekend is funded (i.e. Property Fund support).
6. Any other business
6a. Kent Property Fund
DCO Drysdale advised that the Property Fund balance is over £300,000. Force-wide communications will be circulated to encourage officers and staff to consider any organisations or charities that may benefit from a funding bid.
Date of next meeting
Tuesday 21 May 2024.