8 October 2024
Record of actions and decisions
Title: Chief Officer's Management Board - Strategic
Date: Tuesday 8 October 2024
Venue: Clift Room and virtual via Microsoft Teams
Attendees
| Name | Role |
|---|---|
| CC Tim Smith (Chair) | Chief Constable |
| DCC Peter Ayling | Deputy Chief Constable |
| DCO Ian Drysdale | Deputy Chief Officer |
| ACC Nigel Brookes | Central Operations Directorate |
| ACC Tracey Harman | Local Policing Directorate |
| ACO Richard Leicester | Director of HR and Learning & Development |
| ACO Claire Medhurst | Director of Support Services Directorate |
| ACC Andrew Pritchard (from 13:30) | Serious Crime Directorate |
| DCS Emma Banks | Rep. Crime Directorate and Head of Public Protection |
| PSE Fiona Brown (Teams) | Chief Information Officer |
| PSE Jonathan Castle | Chief Finance Officer |
| Supt Pete Steenhuis | Strategic Prevention |
| PSE Sonya Gransden | Chief of Staff |
| DS Nick Amos | Staff Officer to ACC Crime |
| Insp. Donna Cork | Staff Officer to the DCC |
| PS Martin Kennett | Staff Officer to ACC Local Policing |
| PSE Emma Lewis | Staff Officer to the DCO |
| PSE Catherine Hughes (Minutes) | Executive Assistant to the CC |
Apologies
- ACO Gavin McKinnon
- ACC Simon Wilson
1. Approval of the record from Tuesday 24 September 2024
The Record of the last meeting was approved.
2. Matters arising/action updates
Action 22/24 - Ports EES. CLOSED
Action 32/24 - Sittingbourne estate. CLOSED
3. Force system use audit findings
PSE Fiona Brown presented the Force Systems Review as previously shared with the meeting. PSE Brown provided a brief overview of why the review was commissioned, key findings and progress to date to address any issues. The audit was commissioned to understand all of the technology the force is using, for what purpose and to ensure all technology has been assessed by IT for any cyber vulnerability. 39 systems were initially identified, on further investigation this was reduced to 18 and of these, four areas required further attention. PSE Brown has confidence IT have captured all systems they were made aware of within the review and solutions are in progress to mitigate risk.
DCO Drysdale as SIRO acknowledged the excellent progress and work underway by IT and Info Sec.
CC Smith thanked PSE Brown and her IT team for the extensive work carried out mitigating potential issues. He is happy with progress to date and confirmed he is content for IT to work to a suitable time-frame to complete the additional tasks generated from the audit within their current workload. He encouraged Chief Officers to ensure that their directorates have fully reviewed their systems being used and to update IT at any point if their position changes.
4. Right care, right person
Supt Steenhuis presented the information paper as previously shared with the meeting. The programme went live in April and the paper provides an update on the results over the first six months.
There has been an 8% reduction in the volume of calls and volume resourced compared to both the base line and same period last year. This translates to a saving of approximately 7000 policing hours.
KMPT are providing a new Mental Health Urgent Ambulance Response/Blue Light Triage, the latter of which has been part of the significant reduction in 136 incidences. Despite this success we are still seeing a disproportionate number of detentions being taken to A&E in the first instance due to a lack of availability within the 136 suites. KMPT implemented a new approach to manage these beds in September, and so it is hoped that improvements will be seen whilst the long-term solution is finalised.
Supt Steenhuis highlighted the positive and supportive comments from Anthony Wilson, Interim Service Manager at Kent AMHP Service.
The benefits being realised are at the moment moderate but with regular oversight on the delivery of RCRP and the embedding of right culture across policing and our health-based partners we anticipate improved results.
DCC Ayling acknowledged the successes achieved so far. Supt Steenhuis is confident our partners are aware of their responsibilities and are implementing changes, and we should see this reflected in results over the next six months as the changes flow through.
CC Smith praised the report and acknowledged the excellent level of detail provided. The Strategic Prevention Team has handled the partner relationships well and progress is moving in the right direction. There were no actions or decisions.
5. Any other business
ACC Brookes raised the personal issuing of tunics which was previously discussed at this Board. The agreed future approach was personal issue rather than continuing to hire. Since then, there have been supply change issues and costs have increased significantly with an estimated cost of £300k for the backlog, and £90k as an ongoing yearly cost. The current interim hire arrangements are working well at an estimated cost of £27k per year. Chief Officers do not want to change principle at this stage, however it was agreed to review the position with a comparison of options provided for discussion at the next Away Day.
New action 35/24:
ACC Nigel Brookes to produce a cost analysis paper regarding personal issue tunics versus hiring for discussion at the CO Away Day on 18 October.
ACC Brookes advised he met with PSE Castle and ACC Wilson to discuss the Safer Roads Partnership, and they recommend requesting the PCC commissions a task and finish group to review the financial MOU. The Chair agreed with this position and confirmed ACC Brookes will engage and respond to the Agilisys report.
New action 36/24:
ACC Nigel Brookes to engage with OPCC re the commissioning of a task and finish group to review the Safer Roads Partnership financial MOU.
With no further business, the open session finished at 13:53.
Date of next meeting
Tuesday 22 October 2024.