31 July 2024
In attendance
Neil Mennie (NM) Chair, Kent Police Federation Chair, Scheme Manager
Jonathan Castle (JC) Kent Police Chief Finance Officer
Peter Steenhuis (PS) Superintendents Association Representative
Dan Pearce (DP) Kent Police Federation General Secretary
Toby Clark (TC) XPS Client Relationship Manager
Kevin Shiel (KS) XPS Partner, Relationship Manager
Bob Pollard (BP) NARPO
Emma Bassom (EB) Executive Assistant, Administration Support
Apologies:
Kevin Kirby (KK) Kent & Essex Police Pension Governance
Hayley Ryder (HRy) Head of Payroll & Pensions
1. Conflict of interest
No conflicts of interest declared.
2. Previous minutes
Previous minutes approved.
3. Actions and updates
- Action 01/23: Action discharged.
- Action 02/23: Action discharged.
- Action 03/23: Superseded. Action discharged.
- Action 04/23: Superseded. Action discharged.
- Action 05/23: Action to remain open, awaiting further guidance.
- Action 06/23: Action discharged.
Full updates provided on Action Log.
4. Scheme Manager appointments
The Federation are now chairing the Board.
Action: Kevin Kirby to email all Board members details of the process for Scheme Manager appointments. Details to be provided on what happened on this occasion – why did the appointment change. To be provided ahead of the next Board.
5. Breaches of law procedure
- No new breaches notified.
- Ongoing breaches into the temporary promotion of officers and part time pensionable hours.
Action: Look into additional hours for part-time staff and whether this is pensionable. Review how we treat this. To be picked up offline in readiness for discussion at the next Board.
6. XPS SLA (service level agreement) performance
- KS presented performance and delivery report slide deck.
- XPS will draft comms to increase uptake of member engagement/registration. To be distributed by Kent Police/Federation.
- Key contacts: Selina Ahmed, Administration Manager. Toby Clark, Client Relationship Manager.
7. Remedy
7a. Remedy readiness calculator
- TC presented pension dashboards slide deck.
- Discussion around comms for the introduction of RSS. Members do not have to make immediate decision. Comms to present options, whilst remaining simplified for members. JC shared FAQ in MS Teams chat FAQs - policepensioninfo.co.uk.
8. Public Services Pension Act 2013 section 249B Internal Controls Framework
8a. Admin
JC advised update provided as part of Board papers. No questions raised.
8b. Governance generic risk assessment
Action: Kevin Kirby to issue Declaration of Interest and completion of forms risks.
Pension dashboard showing as red due to the dashboard not being up and running. Project is green in terms of deadlines. No questions raised.
8c. KPI’s
- JC shared KPIs on screen.
- Backlog cleared and remains clear.
- Pension buybacks offered to everyone as of November 2023. Process going forward as BAU.
Action: Peter Steenhuis to explore adding a pension awareness piece into the yearly CPD training session.
9. Any other business
No other business declared.
Summary of actions and decisions
Action: Kevin Kirby to email all Board members details of the process for Scheme Manager appointments. Details to be provided on what happened on this occasion – why did the appointment change. To be provided ahead of the next Board.
Action: Look into additional hours for part-time staff and whether this is pensionable. Review how we treat this. To be picked up offline in readiness for discussion at the next Board.
Action: Kevin Kirby to issue Declaration of Interest and completion of forms risks.
Action: Peter Steenhuis to explore adding a pension awareness piece into the yearly CPD training session.
Date of next meeting
6 November 2024.