6 November 2024
In attendance
Neil Mennie (NM) Chair, Kent Police Federation Chair, Scheme Manager
Jonathan Castle (JC) Kent Police Chief Finance Officer
Peter Steenhuis (PS) Superintendents Association Representative
Dan Pearce (DP) Kent Police Federation General Secretary
Kevin Kirby (KK) Kent & Essex Police Pension Governance
Hayley Ryder (HRy) Head of Payroll & Pensions
Toby Clark (TC) XPS Client Relationship Manager
Kevin Shiel (KS) XPS Partner, Relationship Manager
Bob Pollard (BP) NARPO
Emma Bassom (EB) Executive Assistant, Administration Support
Apologies:
Toby Clark (TC) XPS Client Relationship Manager
1. Conflict of interest
No conflicts of interest declared.
2. Previous minutes
Previous minutes approved.
3. Actions and updates
- Action 05/23: Action discharged.
- Action 01/24: Action discharged. New action opened – 05/24: Appointment process to be documented. Formal process to be written by KK and approved.
- Action 02/24: Action ongoing.
- Action 03/24: Action ongoing. To be discharged once papers distributed.
- Action 04/24: Action discharged.
Full updates provided on Action Log.
4. Scheme Manager appointments
No new appointments.
5. Breaches of law procedure
To be discussed at next Board.
6. XPS SLA (service level agreement) performance
KS presented service delivery report slide deck.
7. Remedy
Only seeing issues around transferees.
Action: Kevin Shiels will provide an update on the next Board in respect of remedy process for transferees.
8. Governance generic risk assessment
- NM requested update on Pension Dashboards risk. KK advised long term project, showing as reg RAG (red, amber, green) status as not yet completed.
- KS advised XPS have recruited an additional senior role to manage external updates on the Pensions Dashboard Programme. Update on position expected by the end of the month.
- Board in agreement to leave RAG as red.
9. Any other business
No other business declared.
Summary of actions and decisions
Action 05/24: Declaration of any other business and apologies section to be added to future agendas.
Action 06/24: Appointment process to be documented. Formal process to be written by Kevin Kirby and approved.
Action 07/24: Kevin Shiels will provide an update on the next Board in respect of remedy process for transferees.
Date of next meeting
To be confirmed.