Contracts under £1,000,000

  1. Stakeholder determines need and identifies requirements
  2. Request for work (RFW) form completed by stakeholders and logged with 7F procurement function
  3. Procurement lead identified
  4. Control document signed off by:
    • stakeholder
    • budget holder
    • finance lead
    • relevant Police and Crime Commissioners (PCCs) (if required)
  5. Draft Statement of requirements (SOR) completed by stakeholder
  6. Tender process run in line with contract standing orders
  7. Contract award recommendation report (CAR) approved by all relevant stakeholders and delegated authorities
  8. Contract award notice to winning bidder and contract formally awarded after standstill period
  9. Complete administrative and governance processes
  10. Lead force to sign off contract electronically
  11. Mobilisation and commencement of contract management activities

Contracts over £1,000,000

  1. Stakeholder determines need and identifies requirements
  2. Request for work (RFW) form completed by stakeholders and logged with 7F procurement function. Senior responsible officer to be identified
  3. Procurement lead identified
  4. Control document signed off by stakeholder, budget holder, finance lead, relevant Police and Crime Commissioners (PCCs). Strategic governance board approval to progress obtained
  5. Draft Statement of requirements (SOR) completed by stakeholder
  6. Tender process run in line with contract standing orders
  7. Contract award recommendation report (CAR) approved by all relevant stakeholders and delegated authorities. Strategic governance board recommend award to Police and crime commissioner
  8. Contract award notice to winning bidder and contract formally awarded after standstill period
  9. Complete administrative and governance processes
  10. Individual PCCs to seal contract in line with contract standing orders
  11. Mobilisation and commencement of contract management activities