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To provide school safeguarding leads with information relating to children that have been involved in, or witnessed, a domestic abuse incident. The provision of this information is to ensure that the appropriate care and welfare is in place for the child whilst they are at school.
This specific privacy notice has been created to make it easier for you to understand what personal data Kent Police processes about you, how and why it will be used in connection with Operation Encompass. It is a requirement of the General Data Protection Regulation (GDPR).
It is subordinate to, and should be read in conjunction with, the force's high-level privacy notice.
The high-level privacy notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.
If you require this specific privacy notice in Braille or in another language please contact the force’s data protection officer.
The Controller is:
Chief Constable of Kent Police
Kent Police Headquarters
Sutton Road
Maidstone
Kent ME15 9BZ
DPA Article 13(1)(a) and Article 14(1)(a)
Data Protection Officer
Information Management
Kent Police
Coldharbour
London Road
Aylesford
ME20 7SL
Email: [email protected]
DPA Article 13(1)(b) and Article 14(1)(b)
To provide school safeguarding leads (‘key adults’) with information relating to children that have been involved in, or witnessed, a domestic abuse incident. The provision of this information is to ensure that the appropriate care and welfare is in place for the child whilst they are at school.
DPA Article 13(1)(c)
Kent Police will collect and process the following personal data:
Kent Police attended a domestic abuse incident, in which a pupil of your school was:
Kent Police will process your personal data in the following ways:
The lawful basis for sharing is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Article 6(e) GDPR). The processing is strictly necessary and applies to safeguarding children and individuals at risk and is in the substantial public interest for the purpose of safeguarding children (DPA 2018, Sch.1, Part 2, S.18).
DPA Article 13(1)(c) and Article 14(1)(c)
Refer to the our overarching privacy notice – What types of personal data do we process.
DPA Article 14(1)(d)
Relevant school, within the pan-Kent local authorities (Kent County Council, Medway Council).
DPA Article 13(1)(e)
No.
DPA Article 13(1)(f) and Article 14(1)(f)
Not applicable.
DPA Article 13(1)(f) and Article 14(1)(f)
The referral form, and source personal data, will be held in accordance with Kent Police policies and procedures.
Records arising from the investigation of domestic abuse incidents and the management of initiatives aimed at assisting victims and reducing instances of domestic abuse are retained for a minimum of date of creation plus ten years. (Reference to: Criminal Procedure and Investigations Act 1986).
DPA Article 13(2)(a) and Article 14(2)(a)
You have the following rights under the GDPR:
Full details of those rights and how to exercise them can be found in Kent Police’s high-level privacy notice. It can also be obtained from:
Public Disclosure Team
Kent Police
Coldharbour
London Road
Aylesford
ME20 7SL
Email: [email protected]
DPA Article 13(2)(b) and Article 14(2)(c)
Not applicable – the lawful basis for the processing of personal data in this instance is based on ‘public task’ not ‘consent’.
DPA Article 13(2)(c) and Article 14(2)(d)
You may lodge a complaint with the Information Commissioner’s Office. Their contact details are:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk
You may wish to initially raise any concerns with the Data Protection Officer.
DPA Article 13(2)(d) and Article 14(2)(e)
Not applicable.
DPA Article 14(2)(f)
The personal data would have been collected for law enforcement purposes, as part of the domestic abuse incident.
DPA Article 13(2)(e)
No.
DPA Article 13(2)(f) and Article 14(2)(g)
Not applicable.
DPA Article 13(2)(f) and Article 14(2)(g)
1 June 2021 Version 1.0