It is proposed that the Kent Police site on Sutton Road, Maidstone will be sold and all staff currently working there will be redeployed to other workplaces and/or required to work in a more agile way. View further information.
Job title: Legal Executive Grade: Grade F Role code: SPSD033 Status: Police Staff
Main purpose of the role:
Assist and support the Head of Legal Services in advising and representing the Chief Constable and other members of Kent Police on all aspects of Domestic Violence Prevention Orders ("DVPO") and civil law as it affects the Force; managing a personal caseload with responsibility for the decisions taken on matters in order to ensure the best possible outcome for the force. Manage one of the Departments sub-teams, developing working practices and processes, supporting staff, giving advice and assistance where appropriate, to ensure the Force achieves an effective and efficient legal service.
Manage a personal caseload, including DVPOs, licensing, civil actions, disclosure of police data and information, Anti-Social Behaviour Orders, Freedom of Information requests and Subject Access from receipt of instructions, the drafting of documents including defences or responses and the briefing of Counsel where applicable through the full legal processes including all necessary advocacy before the Courts, making all necessary decisions for the progress of the case and if necessary to either a final full hearing, a negotiated or arbitrated decision, as allocated by the Head of Legal Services in order to protect the best interests of the Force and obtain best value.
Assist the Head of Legal Services in dealing with any cases requiring the completion of any necessary actions or procedures within the agreed timelines, including assisting with the strategic and tactical aspects required by the Force including the preparation of collation and provision of statistical information where necessary, so that any actions or decisions can be made based on detailed and accurate information. These actions and decisions form part of the Directorate-s control and strategy priority in the Policing Plan. The role will also include undertaking ad hoc research work as required by the Head of Legal Services, in order to provide support for decisions and projects. The post holder has the freedom and responsibility of taking those cases and tasks as allocated and providing the lawful direction for the Force.
Manage the work of one of the Departments sub-teams including advising in matters of detail, procedures, the use of advisers and the response which could include the defence or settlement where appropriate in order to ensure the most satisfactory outcome for the Force while protecting the public purse.
Manage and motivate staff within the sub-team, providing direction and leadership, staff appraisals, addressing welfare issues, advising on personal development, training and coaching, helping to maximise performance from individuals and satisfy personal aspirations, ensuring that staff fulfil their potential and contribute effectively to Force business, and that performance targets as set for the team are complied with and if necessary instigate any appropriate procedures to ensure compliance.
Resolve enquiries and fulfil requests for information on behalf of the Head of Legal Services; undertaking all appropriate research and compiling appropriate responses, in order to ensure a full and effective legal service at all times.
Ensure the preparation of all documents reports which includes the drafting and sign off of any necessary documentation, correspondence, briefs and file notes as required by Head of Legal Services, in order to ensure proper and accurate documentation to comply with Force Policy and ensure adherence to best practice within the legal profession.
Provide advice as required to members of the Force in all matters of civil law and provide guidance on criminal law as required, working with external specialists wherever appropriate and necessary, in order to inform decisions taken by the Force.
- May 2014
Management Vetting (MV)
The Legal Executive will be educated to an A Level, College or University standard and will possess a legal qualification relevant to the role with the Institute of Legal Executives. It is essential that the post holder has a minimum of 12 months previous experience in a legal environment and experience as an advocate, a detailed knowledge of civil and criminal litigation, Data Protection Act 1998, Freedom of Information Act 2000 and court practices. It is essential that the post holder can draft legal documents for submission to Courts and Tribunals. Experience of working within a policing environment and knowledge of police policy, processes and procedures would be desirable.
The post holder will be a confident and well-organised person who is able to approach their personal caseload with enthusiasm and have the ability to prioritise their workload effectively. In addition they will need to be a self-motivated individual who is able to work independently to deal with enquiries and undertake research.
Excellent communication skills are essential; you will need to use your initiative and judgement to deal with confidential matters. A high level of diplomacy is required, as you will be dealing with a wide range of legal representatives, high-ranking officers and members of the public.
Previous experience of managing a small team would be desirable as you will be responsible for a small team and ensure the smooth day to day running of it, management of its staff and responsibility for any applicable performance targets. There will be a requirement to be part of a rota to cover Saturday morning Courts in relation to urgent matters.
Analyse critically (level 2)
I ensure that the best available evidence from a wide range of sources is taken into account when making decisions. I think about different perspectives and motivations when reviewing information and how this may influence key points. I ask incisive questions to test out facts and assumptions, questioning and challenging the information provided when necessary. I understand when to balance decisive action with due consideration. I recognise patterns, themes and connections between several and diverse sources of information and the best available evidence. I identify when I need to take action on the basis of limited information and think about how to mitigate the risks in doing so. I challenge others to ensure that decisions are made in alignment with our mission, values and the Code of Ethics.
Collaborative (level 2)
I manage relationships and partnerships for the long term, sharing information and building trust to find the best solutions. I help create joined-up solutions across organisational and geographical boundaries, partner organisations and those the police serve. I understand the local partnership context, helping me to use a range of tailored steps to build support. I work with our partners to decide who is best placed to take the lead on initiatives. I try to anticipate our partners' needs and take action to address these. I do not make assumptions. I check that our partners are getting what they need from the police service. I build commitment from others (including the public) to work together to deliver agreed outcomes.
Deliver, support and inspire (level 2)
I give clear direction and expectations, helping others to understand how their work operates in the wider context. I identify barriers that inhibit performance in my teams and take steps to resolve these, enabling others to perform. I lead the public and / or colleagues, where appropriate, during incidents or through the provision of advice and support. I ensure the efficient use of resources to create the most value and the right impact within my areas. I keep track of changes in the external environment, anticipating both the short and long term potential implications for the Police Service. I motivate and inspire others to achieve their best.
Emotionally aware (level 2)
I consider the perspectives of people from a wide range of backgrounds before taking action. I adapt my style and approach according to the needs of the people I am working with, using my own behaviour to achieve the best outcome. I promote a culture that values diversity and encourages challenge. I encourage reflective practice among others and take the time to support others to understand reactions and behaviours. I take responsibility for helping to ensuring the emotional well being of those in my teams. I take the responsibility to deal with any inappropriate behaviours.
Innovative and open-minded (level 2)
I explore a number of different sources of information and use a variety of tools when faced with a problem and look for good practice that is not always from policing. I am able to spot opportunities or threats which may influence how I go about my job in the future by using knowledge of trends, new thinking about policing and changing demographics in the population. I am flexible in my approach, changing my plans to make sure that I have the best impact. I encourage others to be creative and take appropriate risks. I share my explorations and understanding of the wider internal and external environment.
Take ownership (level 2)
I proactively create a culture of ownership within my areas of work and support others to display personal responsibility. I take responsibility for making improvements to policies, processes and procedures, actively encouraging others to contribute their ideas. I am accountable for the decisions my team make and the activities within our teams. I take personal responsibility for seeing events through to a satisfactory conclusion and for correcting any problems both promptly and openly. I actively encourage and support learning within my teams and colleagues.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public service (accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
Health and safety (level 4)
Has received Supervisor training and takes responsibility for the safety of directly subordinate staff and visitors. Understands the procedures in place for the safe storage of hazardous substances, fire precautions and evacuation. Resolves hazards or problems identified within roles or work environments. Undertakes skills passport assessments for new and existing staff. Re-assesses passport as and when new equipment /technology is introduced.Completes annual reviews of skills passports, training needs analysis.
Information gathering and analysis (level 4)
Is able to identify reliable and appropriate sources of information and select methods of gathering information which are efficient and effective. Has a working knowledge of legislation and policy relevant to the collection, recording, storage and distribution of information.
Internal consultancy (level 4)
Demonstrates an in depth knowledge of the relevant specialist area and combines this with high level consultancy skills. Develops collaborative relationships with internal clients and works with them to achieve joint objectives and targets. Maintains an up to date awareness of all developments which may affect Force business and policies and proactively advises clients of all relevant matters.
Interviewing - general (level 3)
Demonstrates the ability to conduct effective routine interviews for a variety of purposes. Prepares and plans carefully and is clear about the purpose of the interview. Asks relevant questions and is able to obtain the required information. Regularly reviews personal interview performance. Adapts style to suit the needs of the interview.
Legal (level 4)
Fully conversant with many specialist areas of legal work in the solicitor's office, such as civil claims, and is able to review and respond to most related correspondence with insurance agents, claimants, and officers / managers in the Force. Demonstrates consistent attention to detail, appropriate handling of evidence, fact, risk assessment and the ability to undertake research in order to offer reliable advice to colleagues on legal issues as directed
Licence and reg - liquor, entertaiment etc (level 4)
Has a sound working knowledge of licensing. Has an appreciation of the role of the Courts and other authorities in considering the grant, alteration and revocation of licences. Familiar with offences committed in breach of on and off licence conditions and the local prosecution policy. Shows knowledge of the process adopted by the local authority in considering licensing matters for premises offering refreshment and entertainment.
Licensing and regulation - firearms (level 4)
Demonstrates a working knowledge of the criteria considered in granting firearms certificates, exemptions, general conditions which apply, and related firearms offences. Aware of the conditions which the Chief Constable may specify to govern the business and activities of firearms dealers and gun clubs.
Management of olice information (MOPI) (level 4)
Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.
Office organisation (level 4)
Fully conversant with organising an office and able to develop working practices which impact on productivity. Able to adapt and innovate so that the office environment contributes to increased efficiency and effectiveness. Can plan and control office activities to meet objectives. Able to prepare and present management information which facilitates action. Effectively evaluates information/products and makes recommendations on following a course of action.
Office technology (level 3)
Able to utilise relevant Force standard office software products such as word- processing, spreadsheet, database, presentation and desktop publishing packages to a standard that matches the requirements of the current role in terms of quality and speed. Can operate other items of essential office technology such as photocopiers, facsimile machines, answerphones, shredders, in order to effectively undertake the requirements of the current role. Aware of the implications of Data Protection and acts appropriately in this respect.
Research techniques (level 3)
Conducts basic research work, usually with a relatively narrow focus and is able to find out all the required relevant information or data for the task set. Can present findings in a logical and easily understood manner.
Risk management (level 4)
Able to anticipate risks likely to afect the team's ability to execute their function, in terms of likelihood and impact, and assesses how the challenges facing the wider organisation might affect their team and their objectives. Has an understanding of pathways to alert local managers to flawed or ineffective operational control strategies and provide continuity/recovery options. Has an appreciation that seizing opportunities also generates risks.