MOSOVO Co-ordinator

Job title: MOSOVO Co-ordinator
Grade: Grade C
Role code: SDV038
Status: Police Staff
Home Office code: Operational Support

Main purpose of the role:

• Co-ordinate the response to the management of sexual, violent and potentially dangerous offenders, in order to provide a single point of contact for all those agencies dealing with persons falling within section 67/68 Criminal Justice & Courts Services Act 2000, amended by the Criminal Justice Act 2003, to reduce and mitigate the threat, risk and harm potentially posed by these individuals.
• Main responsibilities:Maintain the database relating to all those that fall within the provisions of section 67 and 68 of the Criminal Justice & Courts Services Act 2000, taking information from both the Probation Service and Police systems, as necessary, supervising the Violent and Sex Offender Register (ViSOR) database locally to ensure that policy and operating protocols are complied with.
• Manage records for Sexual and Violent Offenders that are subject of reactive management, incorporating monitoring and risk assessment of any intelligence, ensure the nominal remains compliant with notification requirements and escalate where necessary. This includes co-ordinating activity and sharing information with Probation and MOSOVO teams when requested or when a Violent or Sexual nominal is found to be in breach of any orders, licence conditions or notification requirements, flagging of offenders, checking Athena for flag trips, and notifying police and probation teams of new intelligence.
• Complete referrals as necessary in support of MOSOVO teams including Child and Adult Protection, liaising with the Central Referral Unit, creating Athena Investigations and Intelligence Reports, and ensuring foreign travel is effectively monitored in line with policy N13 through the submission of relevant notices and forms to partner agencies.
• Complete annual notifications and foreign travel notifications during face-to-face office meetings with nominals when required, obtaining information, researching, basic risk management and reporting/highlighting any issues upwards where necessary.
• Complete risk assessments and prepare a yearly Risk Management Plan (RMP) in respect of nominals subject of reactive management, conducting Athena PNC and PND checks as necessary, raising any flags or breaches or concerns to the Detective Sergeant (DS) for further investigation, in order to ensure the effective monitoring and management of offenders.
• Provide cover in the absence of other MOSOVO Co-ordinators and MOSOVO Central Co-ordinators to support, organise and co-ordinate the MAPPA process, minute meetings and maintain offender files, organising and co- ordinating the holding of Level 2 MAPPA meetings and reviews upon direction of the MAPPA T&CG. This includes providing quarterly statistical detail for MAPPA SMB analysis and producing accurate and detailed official minutes to a high standard within a prescribed time frame and ensuring that these are disseminated to the appropriate representatives.
• Act as a conduit (ViSOR local point of contact) for the notification of movements in and out of the responsible authorities area of those subject to section 67/68 of the Criminal Justice & Courts Services Act 2000, ensuring transfers and prison releases are managed effectively, allocated correctly and interim Risk Management Plans are completed.
• Oversee the maintenance of ViSOR, assisting with monitoring visit compliance and data accuracy, updating Athena and PNC with relevant information in regard to MOSOVO nominals under management ensuring the provision of an accurate and reliable computer system.
• Perform an office management function, liaising with various external partner agencies and establishments, as required, overseeing the MOSOVO e-mail accounts, organising and taking minutes, in order to ensure the efficient and effective day to day operation of the unit.
• Develop and maintain an awareness of developments in risk assessments and dangerous offender management, attending and undertaking appropriate training courses, in order to keep up to date and maintain personal levels of continuing personal development.

September 2018, Amended amended October 2024

Vetting level:

Management Vetting (MV)

Necessary experience:

The post holder will have a good standard of education to at least GCSE level or equivalent and have experience of using a range of computer systems, including Microsoft packages. The post holder will also have previous office experience with the ability to produce accurate minutes, produce timely and accurate records and employ efficient meeting management techniques.

This is a role which requires a high degree of resilience, self- motivation, flexibility in working practices and the ability to manage sensitive and confidential information on a daily basis, as the post holder will often be dealing with cases involving disturbing information with graphic detail; therefore, the job holder will need to remain neutral and professional when dealing with these matters, especially where, for example there is a threat/risk to children or vulnerable adults.

There must be an ability to work as part of a small team supporting colleagues in a high-risk area of business coordinating the Police response to the management of potentially dangerous offenders. Excellent communication skills are key because of the requirement to act as single point of contact for members of the public, partner agencies and other stakeholders dealing with persons falling within Section 67/68 Criminal Justice and Courts Act 2000 amended by the Criminal Justice Act 2003.

Behaviours:

Analyse critically (level 1)

I recognise the need to think critically about issues. I value the use of analysis and testing in policing. I take in information quickly and accurately. I am able to separate information and decide whether it is irrelevant or relevant and its importance. I solve problems proactively by understanding the reasons behind them, using learning from evidence and my experiences to take action. I refer to procedures and precedents as necessary before making decisions. I weigh up the pros and cons of possible actions, thinking about potential risks and using this thinking to inform our decisions. I recognise gaps and inconsistencies in information and think about the potential implications. I make decisions in alignment with our mission, values and the Code of Ethics.

Collaborative (level 1)

I work cooperatively with others to get things done, willingly giving help and support to colleagues. I am approachable, and explain things well so that I generate a common understanding. I take the time to get to know others and their perspective in order to build rapport. I treat people with respect as individuals and address their specific needs and concerns. I am open and transparent in my relationships with others. I ensure I am clear and appropriate in my communications.

Deliver, support and inspire (level 1)

I take on challenging tasks to help to improve the service continuously and support my colleagues. I understand how my work contributes to the wider police service. I understand it is part of my collective responsibility to deliver efficient services. I take personal responsibility for making sure that I am working effectively to deliver the best service, both individually and with others. I am conscientious in my approach, working hard to provide the best service and to overcome any obstacles that could prevent or hinder delivery. I support the efficient use of resources to create the most value and to deliver the right impact. I keep up to date with changes in internal and external environments. I am a role model for the behaviours I expect to see in others and I act in the best interests of the public and the police service.

Emotionally aware (level 1)

I treat others with respect, tolerance and compassion. I acknowledge and respect a range of different perspectives, values and beliefs within the remit of the law. I remain calm and think about how to best manage the situation when faced with provocation. I understand my own emotions and I know which situations might affect my ability to deal with stress and pressure. I ask for help and support when I need it. I understand the value that diversity offers. I communicate in clear and simple language so that I can be easily understood by others. I seek to understand the thoughts and concerns of others even when they are unable to express themselves clearly.

Innovative and open-minded (level 1)

I demonstrate an openness to changing ideas, perceptions and ways of working. I share suggestions with colleagues, speaking up to help improve existing working methods and practices. I constantly reflect on my own way of working and periodically review processes and procedures for continuous improvements. I adapt to change and am flexible as the need arises while encouraging others to do the same. I learn from my experiences and do not let myself be unduly influenced by preconceptions.

Take ownership (level 1)

I actively identify and respond to problems. I approach tasks with enthusiasm, focusing on public service excellence. I regularly seek feedback to understand the quality of my work and the impact of my behaviour. I recognise where I can help others and willingly take on additional tasks to support them, where appropriate. I give feedback to others that I make sure is understandable and constructive. I take responsibility for my own actions, I fulfil my promises and do what I say I will. I will admit if I have made a mistake and take action to rectify this. I demonstrate pride in representing the police service. I understand my own strengths and areas for development and take responsibility for my own learning to address gaps.

Values:

Impartiality (accredited)

I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.

Integrity (accredited)

I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.

Public service (accredited)

I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.

Transparency (accredited)

I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.

Technical skills:

ECYPM (Level 3)

Understands what is meant by safeguarding and the different ways in which children and young people can be harmed. Recognises when a child or young person may not be achieving their developmental potential and may require a service intervention. Identify appropriate sources of help. Aware of national guidance and local procedures, and own role and responsibilities within these for safeguarding and promoting children and young people's welfare.

Health & Safety (Level 3)

Has a basic understanding of Health and Safety issues affecting the current role and working environment. Takes responsibility for personal safety and the safety of others. Aware of hazards and reports problems identified to line manager. Understands and minimises the physical risk of injury through the use of proper manual handling procedures.

Information Gathering & Analysis (Level 4)

Is able to identify reliable and appropriate sources of information and select methods of gathering information which are efficient and effective. Has a working knowledge of legislation and policy relevant to the collection, recording, storage and distribution of information.

Information Management & Technology (Level 4)

Can conduct basic computer searches and can correctly interpret data generated. Can create and amend records, according to role requirement. Knows established rules and protocols. Understands impact of data quality, and is self-monitoring on data quality issues.

Knowledge of Police Environment & Policy (Level 3)

Has a basic awareness of current policing issues, the environment in which Kent Police and / or Essex Police operate and developments in the way the County is policed. Possesses sufficient knowledge of the roles of the various Areas / Departments, organisation structures and police systems to operate effectively. Understands appreciates and adheres to working procedures, practices and policies relevant to the current role. Familiar with Force goals and local business plan objectives.

Management of Police Information (MOPI) (Level 4)

Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.

Office Organisation (Level 4)

Fully conversant with organising an office and able to develop working practices which impact on productivity. Able to adapt and innovate so that the office environment contributes to increased efficiency and effectiveness. Can plan and control office activities to meet objectives. Able to prepare and present management information which facilitates action. Effectively evaluates information/products and makes recommendations on following a course of action.

Office Technology (Level 4)

Demonstrates advanced skills in the use of one or more office software products Able to use these packages to enhance the quality or presentation of work required within the role. Manages data files and file structures. Provides on the job training and guidance to other staff in the use of specific or specialist software, if required. Familiar with established IT rules and protocols and shows a good understanding of data protection requirements.

Research Techniques (Level 3)

Conducts basic research work, usually with a relatively narrow focus and is able to find out all the required relevant information or data for the task set. Can present findings in a logical and easily understood manner.

Risk Management (Level 3)

Demonstrates an awareness of personal risk management issues, challenges or difficulties likely to affect the post holder in the execution of their duties. Able to anticipate risks likely to affect their work and knows how to communicate the likelihood and possible impacts of such events to line managers or supervisors.

Vulnerable Victims (Level 3)

Has a working knowledge of the responsibilities of the police in respect of child protection, domestic violence and other vulnerable victims and persons in custody. Is aware of the basic person at risk procedure and knows how to begin the process. Is aware of the need for all vulnerable victims to be dealt with in a thoughtful and understanding manner and demonstrates the skill of being able to talk to people in distress. Has a working knowledge of law and procedure.

National Occupational Standards:

AA1 (Level Accredited)

Promote equality and value diversity.