POLIT Co-ordinator

Job title: POLIT Co-ordinator
Grade: Grade C
Role code: SCI087
Status: Police Staff
Home Office code: Operational Support

Main purpose of the role:

Provide a comprehensive support service to the staff of the Paedophile On-Line Investigation Team (POLIT) working with all members of the team covering all aspects of on-line child sexual abuse. Uploading and reviewing images, searching and updating computerised records, in order to assist with the investigations and work undertaken by the Team.

Main responsibilities:

• Provide a complete and comprehensive support service to POLIT, acting as a central point of contact for POLIT matters, dealing with enquiries appropriately ensuring that no confidential information is inappropriately disclosed in compliance with Management of Police Information guidelines, preparing correspondence, ordering stationary and printer supplies, updating and amending the POLIT pages on Insite and ensuring the POLIT vehicle fleet servicing and renewal schedule is adhered to in order to maximise efficiency for the Team.
• Maintain, create and update records on a variety of computerised databases such as PNC and Athena, performing a quality assurance role for secondary incidents/crime reports created and allocated to POLIT, ensuring the accuracy and validity of PVP information and that the crime management and performance regime is adhered to in line with Home Office (2008) National Standard for Incident Recording (NSIR) Counting Rules. This includes the completion of crime reports in accordance with Home Office (2010) National Crime Recording Standards.
• Review images (IIOC) from national law enforcement agencies, including CEOP/NCA, placing them onto a hard drive for the Investigating Officers to progress. Categorise pictures and videos to identify all indecent images, grading them in accordance with National Categorisation Guidelines in order to maximise best evidence to obtain appropriate convictions and safeguard children.
• Export exhibit data onto the Child Abuse Image Database (CAID) to enable the creation of forensic images and initial image categorisation, uploading confirmed indecent data to CAID, to build and enhance the capability of CAID. Refer images to the National Crime Agency (NCA), to enable the NCA to circulate these internationally in order that they can conduct the necessary proactive and reactive investigations into all forms of child sexual exploitation.
• Create, sanitise and disseminate outgoing intelligence to other UK forces and law enforcement agencies and international law enforcement partners, in order that they can conduct the necessary proactive and reactive investigations into all forms of child sexual exploitation.
• Edit pictures and stills and sanitise the images for circulation internally within police forces, to support the identification of victims, the safeguarding of victims and potential victims, in the prevention of crime and the prosecution of offenders.
• Assist, as directed, with undertaking detailed research and development on intelligence received, interrogating Police databases including PNC and Athena and conducting research with partner agencies including but not limited to HMRC, DWP, Council tax, Disclosure and Baring services, DVLA, Social Services and Special Branch all ports control. Conduct open source research across the internet in line with force policy and complete RIPA enquiries on communications and computer data in order to establish their risk.
• Complete and submit RIPA (Optica) applications, create and update crime reports and intelligence reports at the direction of the officer in the case, and complete Biometric extension applications to assist with timeliness and effectiveness of on-going investigations.

July 2017, Amended May 2020

Vetting level:

Management Vetting (MV)

Necessary experience:

The post holder must be able to use IT Systems and be able to navigate around MS Office applications (Word/Excel). It would be of benefit to have knowledge of other Police computer systems, such as Athena and PNC.

The post holder must have good administration and decision-making skills, be able to communicate effectively with people at all levels and have excellent customer service skills. An ability to evaluate risk and accurately record information is essential.

Team working, as well as being self-motivated when unsupervised to manage a high workload of both volume and demand is required.

Tact and diplomacy together with resilience are important skills as well as confidence, confidentiality and discretion.

A knowledge of safeguarding and social media platforms would be beneficial.

Behaviours:

Analyse critically (level 1)

I recognise the need to think critically about issues. I value the use of analysis and testing in policing. I take in information quickly and accurately. I am able to separate information and decide whether it is irrelevant or relevant and its importance. I solve problems proactively by understanding the reasons behind them, using learning from evidence and my experiences to take action. I refer to procedures and precedents as necessary before making decisions. I weigh up the pros and cons of possible actions, thinking about potential risks and using this thinking to inform our decisions. I recognise gaps and inconsistencies in information and think about the potential implications. I make decisions in alignment with our mission, values and the Code of Ethics.

Collaborative (level 1)

I work cooperatively with others to get things done, willingly giving help and support to colleagues. I am approachable, and explain things well so that I generate a common understanding. I take the time to get to know others and their perspective in order to build rapport. I treat people with respect as individuals and address their specific needs and concerns. I am open and transparent in my relationships with others. I ensure I am clear and appropriate in my communications.

Deliver, support and inspire (level 1)

I take on challenging tasks to help to improve the service continuously and support my colleagues. I understand how my work contributes to the wider police service. I understand it is part of my collective responsibility to deliver efficient services. I take personal responsibility for making sure that I am working effectively to deliver the best service, both individually and with others. I am conscientious in my approach, working hard to provide the best service and to overcome any obstacles that could prevent or hinder delivery. I support the efficient use of resources to create the most value and to deliver the right impact. I keep up to date with changes in internal and external environments. I am a role model for the behaviours I expect to see in others and I act in the best interests of the public and the police service.

Emotionally aware (level 1)

I treat others with respect, tolerance and compassion. I acknowledge and respect a range of different perspectives, values and beliefs within the remit of the law. I remain calm and think about how to best manage the situation when faced with provocation. I understand my own emotions and I know which situations might affect my ability to deal with stress and pressure. I ask for help and support when I need it. I understand the value that diversity offers. I communicate in clear and simple language so that I can be easily understood by others. I seek to understand the thoughts and concerns of others even when they are unable to express themselves clearly.

Innovative and open-minded (level 1)

I demonstrate an openness to changing ideas, perceptions and ways of working. I share suggestions with colleagues, speaking up to help improve existing working methods and practices. I constantly reflect on my own way of working and periodically review processes and procedures for continuous improvements. I adapt to change and am flexible as the need arises while encouraging others to do the same. I learn from my experiences and do not let myself be unduly influenced by preconceptions.

Take ownership (level 1)

I actively identify and respond to problems. I approach tasks with enthusiasm, focusing on public service excellence. I regularly seek feedback to understand the quality of my work and the impact of my behaviour. I recognise where I can help others and willingly take on additional tasks to support them, where appropriate. I give feedback to others that I make sure is understandable and constructive. I take responsibility for my own actions, I fulfil my promises and do what I say I will. I will admit if I have made a mistake and take action to rectify this. I demonstrate pride in representing the police service. I understand my own strengths and areas for development and take responsibility for my own learning to address gaps.

Values:

Impartiality (accredited)

I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.

Integrity (accredited)

I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.

Public service (accredited)

I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.

Transparency (accredited)

I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.

Technical skills:

ECYPM (Level 3)

Understands what is meant by safeguarding and the different ways in which children and young people can be harmed. Recognises when a child or young person may not be achieving their developmental potential and may require a service intervention. Identify appropriate sources of help. Aware of national guidance and local procedures, and own role and responsibilities within these for safeguarding and promoting children and young people's welfare.

Health & Safety (Level 3)

Has a basic understanding of Health and Safety issues affecting the current role and working environment. Takes responsibility for personal safety and the safety of others. Aware of hazards and reports problems identified to line manager. Understands and minimises the physical risk of injury through the use of proper manual handling procedures.

Information Management & Technology (Level 4)

Can conduct basic computer searches and can correctly interpret data generated. Can create and amend records, according to role requirement. Knows established rules and protocols. Understands impact of data quality, and is self-monitoring on data quality issues.

Knowledge of Police Environment & Policy (Level 4)

Displays a general appreciation of changes affecting the police service. Understands the inter-relationships between the roles of the various Operational and Support activities, and how organisation structures and police systems work. Possesses a detailed understanding of working procedures, practices and policies relevant to the current role and the roles of subordinates and ensures that these are followed at all times. Is clear about Force goals and effectively contributes to local business plan objectives.

Mangement of Police Information (MOPI) (Level 4)

Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.

Office Organisation (Level 4)

Fully conversant with organising an office and able to develop working practices which impact on productivity. Able to adapt and innovate so that the office environment contributes to increased efficiency and effectiveness. Can plan and control office activities to meet objectives. Able to prepare and present management information which facilitates action. Effectively evaluates information/products and makes recommendations on following a course of action.

Office Technology (Level 3)

Able to utilise relevant Force standard office software products such as word processing and document creation, spreadsheet, database, presentation and desktop publishing packages to a standard that matches the requirements of the current role in terms of quality and speed. Can operate other items of essential office technology such as photocopiers and shredders and can utilise IT products available through Office 365 to share information and aid communications and to effectively undertake the requirements of the current role. Aware of the implications of Data Protection and acts appropriately in this respect.

Risk Management (Level 3)

Demonstrates an awareness of personal risk management issues, challenges or difficulties likely to affect the post holder in the execution of their duties. Able to anticipate risks likely to affect their work and knows how to communicate the likelihood and possible impacts of such events to line managers or supervisors.

Vulnerable Victims (Level 3)

Has a working knowledge of the responsibilities of the police in respect of child protection, domestic violence and other vulnerable victims and persons in custody. Is aware of the basic person at risk procedure and knows how to begin the process. Is aware of the need for all vulnerable victims to be dealt with in a thoughtful and understanding manner and demonstrates the skill of being able to talk to people in distress. Has a working knowledge of law and procedure.

National Occupational Standards:

AA1 (Level Accredited)

Promote equality and value diversity.