Resource Postings Co-ordinator
Job title: Resource Postings Co-ordinator
Grade: Grade C
Role code: SHR125
Status: Police Staff
Main purpose of the role:
Provide accurate deployment plans for Police Officers across Kent & Essex Police to support the Resource Planning function, planning and co- ordinating the deployment of resources, in order to minimise risk to Force performance, and where possible achieve a balance between individual need and organisational requirement. Working with HR workforce data to ensure that officer and staff transfer and posting processes are appropriately completed and that planning records are maintained to support effective resourcing activities across both forces.
- Support the management and co-ordination of timely postings using resourcing intelligence, for all Police Officer ranks up to Inspectors across Kent and Essex providing the HR Resourcing function with an accurate, timely and predictive overview of staffing levels for both forces at any given time.
- Co-ordinate and manage all types of postings and transfers across LPAs, Divisions and Directorates within Kent and Essex Police, for all Police Officer and PCSOs (in Kent only), as directed by the Resourcing Deployment meetings and Operational requirements for ad hoc redeployments including adjusted duties officer postings.
- Negotiate release dates with Senior Managers and liaise with relevant parties in relation to internal postings as well as new roles for transferees, rejoiners and recruits taking into consideration officer preferences and welfare requests, in line with the Posting Policy criteria and Chief Officer resourcing priorities.
- Manage and support the HR Resourcing Planning Assistant to enable specific tasking of postings activity on the SAP system to ensure the timely management of transfers and movement and communications out to both forces.
- Oversee the process for officers going on secondments, Reservist and career breaks (Kent - Police and PSE), liaising with the command and HRA Assistant responsible for maintaining contact and manage the return to force work in liaison with the officer and commands to integrate back into the workforce, based on individual/ force resourcing priorities, wherever possible.
- -Assist the HR Resourcing Officer to direct and determine posting and transfer priorities, making informed recommendations using data produced by the HR Organisational Management department and Business Partners in order to determine any risks to the current strength/establishment and escalating/dealing with these as appropriate. This will include using this information to allocate postings for probationers, transferees/rejoiners, and officers returning to the force based on Chief Officer priorities.
- Maintain an up to date knowledge of policy activity / developments across the force, in order to ensure the appropriate analysis and presentation of workforce data.
- Undertake any other work/ projects commensurate with this role as directed, supporting the Resource Planning Officer/ Partner as required, in order to provide a high quality Resource Planning service to the force.
- June 2020,
Amended October 2020
Recruitment Vetting (RV)
The Resource Posting Co-ordinator will ideally be educated to A level standard or equivalent and must have a minimum of two years office administration experience.
They must have a comprehensive working knowledge of Excel and be fully familiar with other Microsoft products such as Word and PowerPoint. Ideally, they will have previous experience of working with SAP databases (or similar systems).
The Resource Planning Department is a small and close knit team, and as such team working is a key element to the success of their business. Clear communication with other team members is necessary to support team resilience particularly during periods when other staff members are absent.
They must be able to work as part of a team, have supervisory skills to manage one Resource Planning Assistant. The post holder will be self-motivated and able to manage and work with minimal supervision, within agreed deadlines. They will be able to identify potential problems through predictive planning and offer consequential solutions where possible.
As a service provider for the force, the individual will need to be approachable, with a positive focussed attitude towards their internal customers, both individual officers and the Divisions and departments for whom Resource Planning support.
The post holder will need excellent communication and interpersonal skills when negotiating and co-ordinating postings and transfers for officers between LPAs, Divisions and Directorates.
The individual will need the ability to adjust their delivery to reflect the level of their audience or customer, from new recruits to Divisional Commanders, often in emotive circumstances, when welfare issues are involved.
Good numerical and organisational skills are essential in identifying customer requirements. The post holder will be flexible, organised, and methodical, have a good grasp of the interpretation of statistics, risk management and have an eye for detail.
Additionally, they will have the ability to work under minimal supervision in an often-pressurised environment, consistently delivering high quality reports and management information.
The post holder may be required to travel to locations within both Essex and Kent.
Analyse Critically (Level 1)
I recognise the need to think critically about issues. I value the use of analysis and testing in policing. I take in information quickly and accurately. I am able to separate information and decide whether it is irrelevant or relevant and its importance. I solve problems proactively by understanding the reasons behind them, using learning from evidence and my experiences to take action. I refer to procedures and precedents as necessary
before making decisions. I weigh up the pros and cons of possible actions, thinking about potential risks and using this thinking to inform our decisions. I recognise gaps and inconsistencies in information and think about the potential implications. I make decisions in alignment with our mission, values and the Code of Ethics.
Collaborative (Level 1)
I work cooperatively with others to get things done, willingly giving help and support to colleagues. I am approachable, and explain things well so that I generate a common understanding. I take the time to get to know others and their perspective in order to build rapport. I treat people with respect as individuals and address their specific needs and concerns. I am open and transparent in my relationships with others. I ensure I am clear and appropriate in my communications.
Deliver, Support and Inspire (Level 2)
I give clear direction and expectations, helping others to understand how their work operates in the wider context. I identify barriers that inhibit performance in my teams and take steps to resolve these, enabling others to perform. I lead the public and / or colleagues, where appropriate, during incidents or through the provision of advice and support. I ensure the efficient use of resources to create the most value and the right impact within my areas. I keep track of changes in the external environment, anticipating both the short and
long term potential implications for the Police Service. I motivate and inspire others to achieve their best.
Emotionally Aware (Level 1)
I treat others with respect, tolerance and compassion. I acknowledge and respect a range of different perspectives, values and beliefs within the remit of the law. I remain calm and think about how to best manage the situation when faced with provocation. I understand my own emotions and I know which situations might affect my ability to deal with stress and pressure. I ask for help and support when I need it. I understand the value that diversity offers. I communicate in clear and simple language so that I can be easily understood by others. I seek to understand the thoughts and concerns of others even when they are unable to express themselves clearly.
Innovative and Open-minded (Level 1)
I demonstrate an openness to changing ideas, perceptions and ways of working. I share suggestions with colleagues, speaking up to help improve existing working methods and practices. I constantly reflect on my own way of working and periodically review processes and procedures for continuous improvements. I adapt to change and am flexible as the need arises while encouraging others to do the same. I learn from my experiences and do not let myself be unduly influenced by preconceptions.
Take Ownership (Level 1)
I actively identify and respond to problems. I approach tasks with enthusiasm, focusing on public service excellence. I regularly seek feedback to understand the quality of my work and the impact of my behaviour. I recognise where I can help others and willingly take on additional tasks to support them, where appropriate. I give feedback to others that I make sure is understandable and constructive. I take responsibility for my own actions, I fulfil my promises and do what I say I will. I will admit if I have made a mistake and take action to rectify this. I demonstrate pride in representing the police service. I understand my own strengths and areas for development and take responsibility for my own learning to address gaps.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public Service (Accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
Health & Safety (Level 3)
Has a basic understanding of Health and Safety issues affecting the current role and working environment. Takes responsibility for personal safety and the safety of others. Aware of hazards and reports problems identified to line manager. Understands and minimises the physical risk of injury through the use of proper manual handling procedures.
Know. of Police Environment & Policy (Level 3)
Has a basic awareness of current policing issues, the environment in which Kent Police and / or Essex Police operate and developments in the way the County is policed. Possesses sufficient knowledge of the roles of the various Areas / Departments, organisation structures and police systems to operate effectively. Understands appreciates and adheres to working procedures, practices and policies relevant to the current role. Familiar with Force goals and local business plan objectives.
Mgmt of Police Information (MOPI) (Level 4)
Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.
Office Organisation (Level 3)
Has a good understanding of office routines and procedures, and possesses skills in planning, organising and monitoring work. Understands record keeping, filing and data storage systems, and can ensure that information is stored accurately / logically, within Force guidelines. Able to organise the provision and storage of office supplies, stationery and consumable items etc. to ensure that appropriate stock levels are maintained. Able to undertake basic research and supply information in a well presented manner. Can draft and prepare routine documents.
Office Technology (Level 4)
Demonstrates advanced skills in the use of one or more office software products Able to use these packages to enhance the quality or presentation of work required within the role. Manages data files and file structures. Provides on the job training and guidance to other staff in the use of specific or specialist software, if required. Familiar with established IT rules and protocols and shows a good understanding of data protection requirements.
Risk Management (Level 3)
Demonstrates an awareness of personal risk management issues, challenges or difficulties likely to affect the post holder in the execution of their duties. Able to anticipate risks likely to affect their work and knows how to communicate the likelihood and possible impacts of such events to line managers or supervisors.
National Occupational Standards:
AA1 (Level Accredited)
Promote equality and value diversity.